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Makerspaces and fab labs

Example

Every drawer on the map. Every tool back where it lives.

Shared tools go missing, cabinets drift into chaos, volunteers come and go. Follow one job, "Tidy cabinet A", from the first request to the last photo: Claude plans it, two volunteers do it, and the map remembers it.

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An illustrative scenario, not a customer story.

Step screen on a volunteer's phone9:41Step 2 of 5 · Tidy cabinet AEmpty drawer A3 into thestaging area. Photographwhat you find.WhereCabinet A › Drawer A3A1A2A3A4A5A6A7A8A9A10A11A12To finish, sendPhoto of the contentsDoneMore detailCan't do itStop for safety
Phone showing step 2 of 5 in the task Tidy cabinet A: "Empty drawer A3 into the staging area. Photograph what you find." Where: cabinet A, drawer A3. The step screen draws cabinet A with drawer A3 lit. To finish, send a photo of the contents. Buttons: Done, More detail, Can't do it and Stop for safety.

The problem

Sound familiar?

  • The caliper is never where it should be

    Shared tools wander between benches, bags and projects, and nobody knows who had them last.

  • Tidy on Saturday, chaos by Thursday

    Without a map of what lives where, every tidy-up fades with the next project.

  • Volunteers come and go

    Newcomers need clear instructions, regulars want to get on with it, and someone still has to count the hours.

The reference task

Tidy cabinet A, in five phases

The plan doesn't exist up front. Each phase ends at a decision point: Claude reads what people found and proposes the next phase, and the orchestrator approves it before anyone gets a step.

At every decision point, Claude reads the evidence and a person approves what happens next.

  1. Start

    Ask

    The orchestrator tells Claude: "Tidy cabinet A in the machine room."

    The orchestrator's request to Claude, and the first phase waiting in TaskQ's approvals inbox.Orchestrator"Tidy cabinet A in themachine room."TaskQ · ApprovalsPhase 1 proposed · Map4 steps · labels A1–A12Approve
  2. Phase 1

    Map

    Claude sees the drawers aren't on the map yet. Labels A1–A12 are printed, stuck on and photographed.

    Cabinet A with drawers labelled A1 to A12. The label for drawer A7, with its QR code, is photographed on a phone.A1A2A3A4A5A6A7A8A9A10A11A12A7A7
  3. Phase 2

    Collect

    Two volunteers empty different columns into the staging area at the same time, never sharing a drawer. AI Assist names what's in each photo; they confirm with the object in hand.

    Two volunteers empty columns 1 and 3 of cabinet A into the staging area. AI Assist suggests "M3 screws × 40" and waits for confirmation.A1A2A3A4A5A6A7A8A9A10A11A1212Staging areaAI AssistM3 screws × 40Confirm
  4. Phase 3Decision point

    Plan

    At the decision point, Claude reads the evidence and proposes where everything goes, with a step screen showing the cabinet and the active drawer lit. Missing drawer dividers? A purchase step, within the limit.

    A phase proposal ready to approve: the cabinet step screen with drawer A4 lit, the planned moves, and a purchase of drawer dividers within the limit.Phase proposalDecision point · 14 stepsA1A2A3A4A5A6A7A8A9A10A11A12A3 → A4 · M3 screwsA9 → A2 · Drill bitsDrawer dividers × 6Within limitApproveReject
  5. Phase 4

    Execute

    One volunteer reads in Portuguese, the other in English, same steps. The receipt is checked against the makerspace's tax ID at the shop counter. Only one person holds the caliper at a time.

    Two phones show the same step, one in Portuguese and one in English. The caliper is in use by one person, and the receipt's tax ID is checked.PTArrume asbrocas nagaveta A2ENPut the drillbits indrawer A2CaliperIn use · 1 personTax ID ✓
  6. Phase 5

    Verify

    Final photos are compared with the plan. Claude closes the task with a summary; the map now knows where everything lives.

    Before and after photos of a drawer, and the task closed with a summary. The map now lists drawers A1 to A12.BeforeAfterTask closed · summaryMap updated: drawers A1–A12

What you get

What your makerspace gets

Everything in this example runs on TaskQ today.

  • A map that remembers

    Sites, cabinets and drawers stay on the map between tasks, with printable labels: a readable code like A3 and a QR code. Next time, Claude already knows where everything lives.

  • Many hands, no collisions

    Two volunteers work the same cabinet at the same time, never on the same drawer. Exclusive tools like the caliper work as locks: one person at a time, and TaskQ knows who has it.

  • AI checks on every step

    AI Assist names what is in each photo, and the person holding the object confirms in one tap. It asks for a retake when a photo is blurry or shows a face.

  • Attendance for volunteers

    Volunteers start and end a session on their phone. Attendance per session is kept for volunteer certificates and activity reports, with CSV export.

Plans

What it takes

A makerspace with a few regulars can start on Free today. When more volunteers join, Premium keeps them free.

See pricing
  • Free: up to 3 people at one site, with unlimited locations on the map
  • Free: 100 AI credits a month for AI Assist
  • Premium: volunteers who only do steps are free, up to 10 per paid seat

EstimateThe "Tidy cabinet A" task uses about 70–100 AI credits.

AI Assist stays off until an admin turns it on.

Your Claude plan is separate and billed by Anthropic. TaskQ's price covers AI Assist.

More examples

  • Facilities and maintenance

    Recurring physical jobs that need proof, often across several buildings.

  • Associations with volunteers

    People with different availability and experience, and funders asking for reports.

  • Field work

    Instructions get lost, receipts get lost, and there is no record of what was done.

Founding places

Map your first cabinet this week.

Become a founding team. Premium free now, €9/seat after, locked for a year. 50 places.

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